BeiGene Jobs

The Sr. Manager Global Congresses will provide strategic support to all relevant functions for key global congresses and hands on ownership of logistics for all key global congresses. As a member of the Global Congresses and Meetings team, the individual will continue to evolve processes, technology, policies, and best practices for planning and executing global congresses.

This position is located in the United States.

Essential Functions of the job:

• Secure, manage and execute logistics for large global conferences across all departments/functions including, but not limited to: housing, registration, exhibit booth space and meeting space contracting, ancillary meetings, sponsorship and advertising opportunities, related technologies, pre-event planning teams, pre-event informational meetings (i.e. pre-con), and budget development/management for all assigned congresses

• Drive planning meetings that involve cross-functional teams. Develop and manage planning timelines and action plans in collaboration with cross-functional partners and ensure all deadlines and deliverables are met. Provide thorough and timely communication to internal stakeholders and external partners

• Create and manage detailed project plans in collaboration with cross-functional partners, drive complex timelines, and ensure cross-functional partners are aware of deadlines and deliverables.

• Produce pre-event communications (final logistics detail email), and post-event reporting on key metrics, include surveys, debriefs, and budget reconciliation

• Ensure all HCP compliance guidelines are adhered to

• Oversee internal cross-charge process for BeiGene and HCP conference attendance costs

• Work closely with legal, finance, procurement, and Commercial contracting team to facilitate the overall process for contract and payment management to ensure timely facilitation

Education Required:

• BS or BA degree preferred in marketing, business administration, event planning, or hospitality management, or relevant experience.

Required Qualifications:

• 7 plus years of overall industry or corporate agency experience

• 5 plus years of congress planning experience, including logistics management of major congresses within and outside of the United States.

• Biotech/pharmaceutical congress planning experience is required. Oncology experience strongly preferred

• Certified Trade Show Marketer (CTSM) certification a plus

• Self-motivated individual: able to develop recommendations with imperfect information (comfortable with ambiguity and with building new ways of executing)

• Able to manage multiple complex projects and budgets at the same time

• Strong industry network with existing relationships with healthcare and convention associations.

• Ability to think beyond the function, identifying connections between different areas of the organization to see the broader perspective

• Experience leading continuous process improvement initiatives

• Experience with booth strategy, development and onsite execution strongly preferred

Computer Skills:

• Proficient in Microsoft Office suite, Cvent and Smartsheet

• Interest in exploring and leveraging new technologies and digital tools to create efficiencies and transparency

Travel:

• Approximately 35% domestically and internationally

• Onsite presence at key congresses for pre-convention set-up and throughout the convention to dynamically resolve issues on site; may include weekend responsibilities

Supervisory Responsibilities:

• Individual Contributor

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.